Smart Offices – Workspaces of the future
There’s been a paradigm shift in imagining office spaces in the last few decades, with the advent of new technology. Smart offices have always been inevitable since the dawn of laptops and smartphones. In the current global situation, it is increasingly obvious that the traditional office setting is slowly becoming obsolete. The future now is oriented towards smarter workspaces that work with human intuition and encourage higher levels of innovation, productivity, and autonomy. Here are some ways to get started for your company!
Remote offices
In the soon to be post-covid world and with the current state of rapid environmental decline, remote working is the way to go. It was slowly becoming popular before the pandemic and has since proved itself. It’s more efficient and reduces the time and energy spent in commute, leading to higher productivity and less burnout. With technology today, it is possible to work globally on office documents by connecting to the company’s VPN and using end to end encryption for security. Team meetings and essential workshops and conferences can still be face to face by taking advantage of coworking spaces near you. Remote working also comes with the added advantage of being more accessible to people with disabilities, as well as drastically reducing the company’s net carbon footprint. You can also take a look at our blog on traditional office spaces vs coworking spaces.
Cloud Communication
Effective communication is essential to any workplace. This is important between team members, as well as between teams from different departments. Communicating and working on a project through shared Cloud Technology, drastically cuts the red tape needed to get anything done. Everyone can see the projects they’re involved in progressing from beginning to end in a document editing app, provide input, correct errors, and gain a vital sense of accomplishment as it is finished. Brainstorming sessions between teams and departments also often lead to the most efficient solution. Cloud-based technology is also great for personal accountability, and people who do well can be easily recognized and rewarded based on their performance. Easier communication also means services and repairs get done as fast as possible.
Boost Productivity
A lot of time is wasted in the workspace every day trying to find empty desks, office spaces, and conference rooms. This can be done more easily through apps that show you a map of the office, lets you know where the different departments are, what rooms are currently occupied, and lets you book conference rooms for future use. In coworking spaces, hot desks are the current trend, where you can reserve your preferred office desks and chairs to match your schedule. This way when you need it, it will always be free. A smart office aims to reduce the time taken on menial tasks and increase productivity. This is also done by setting aside extra time for breaks and relaxation, which boosts efficiency and morale among employees. Here’s more on the benefits of choosing a coworking space as your first office.
Analyse Data
A lot of information can be gained using smart apps and policies in your office. It is important to use this well. Using cloud-based platforms means it is much easier to see what an employee is doing rather than just looking at the amount of time spent in the office. Evaluation based only on performance and contribution to the work done is becoming more relevant. Further, you’ll be able to see which office rooms are being used and which are almost always empty, which can help you optimize the workspace.
As we head towards an uncertain future, the goal is to anticipate upcoming concerns and needs and cover them. Smart offices are just the first step towards smart living and using cognitive systems. The ideal workspace should be accessible, comfortable, and productive for the employees. Coworking Spaces seem to be the ideal meeting ground between working remotely full time and spending all day in the office. They provide a comfortable relaxing environment where you can reserve your own space to work. If it sounds like something you might be interested in, check out Two Tree’s Coworking Spaces in Chennai.
We are located right in the heart of the city and among the top coworking spaces in Chennai and provide both soothing indoor and lush outdoor spaces to relax and work in. We also have a photocopier, scanner, and printer ready for you to use, as well as excellent entertainment facilities including a lounge area.
